Schedule Refresh on Power BI Service

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Users can publish Power BI reports and dashboards in Power BI Server or Power BI Service. However, the Power BI reports and dashboards won’t refresh unless users apply a refresh, either based on a refresh schedule or on-demand. Scheduled Refreshes are the scheduling tasks set for data extract refresh so that they get refreshed automatically while publishing a report and dashboard with data extract. This also removes the burden of republishing the reports and dashboards every time the concerned data gets updated.


  1. Export data into Power BI Desktop, create the reports or dashboards you need, and save your file.


  1. Select Publish, and then sign in to your Power BI Service account (if you are not signed in).

  1. Select a workspace where you’d like to publish your report or dashboard, and then select Select.

Power BI will start publishing your report or dashboard to your Power BI Service workspace.

After successful publishing, you may review your report by selecting the link or by going directly to your Power BI Service.


  1. Open your Power BI Service, select Workspaces, and then select the workspace where you published your report or dashboard.


  1. In front of your published report or dashboard, select Schedule refresh.



  1. [Optional] Select Edit credentials.


  1. In the Authentication method field, select Basic.

  2. In the User name, enter token (reserved word).

  3. In the Password field, enter your access token.

  4. Select Sign in.


  1. Expand the Refresh section, and then turn it on.


  1. Select refresh frequency and time zone, and then select Add another time.


  1. Configure the time you need, and then select Apply.