Data Source Creating Page

Below you can find a description of the fields, buttons, and settings of the data source creating page.

Title Section

• Name* - This field allows you to enter the name of your data source. The field is required.

• Description - This field allows you to enter a description for your data source. These might be some hints you might need in the future. This field is optional.

Share Settings new

These settings allow you to share your data source with users or teams who have permission to use Power BI Connector.

If a user doesn’t have access to any of the boards/workspaces included in the shared data source they will receive blank tables.

• Users - This setting allows you to share your data source with other users. You can select as many individual users as you need to. The user can be searched by their names.

• Teams - This setting allows you to share your data source with teams. You can select as many teams as you want to.

You can also share already-existing data sources via the Share button.

Filter Items Section

• Without Filter (by default) - This filter returns all data, select it if you want to export all existing items.

• With Filter - This option filters data by pre-defined categories:

  • Filter by Workspace - This filter includes items to export only from selected workspace. You can select a few workspaces at once.

  • Filter by Boards - This filter includes items to export only from selected boards. You can select a few boards at once.

Include Archived/Deleted Data Section

• Power PI Connector for monday.com allows you to include archived or deleted data to export.

To view archived or deleted data:

• Select three dots, and then select View archive/trash.

Select Tables Section

This section allows you to select or cancel selecting tables and fields.

Tables Export Concept

All of the tabs - Items, Activity logs, Users, etc. - represent data in format of tables that can be selected for export. Each table contains specific fields associated with the represented data.

Each table is exported separately with its fields, and only the selected fields are included to the export.

Some fields, marked with an icon indicating a separate export, are also exported as a separate table.

Save Section

• Save - This button creates your new data source or updates if you edit an existing data source.

• Back - Leave data source creating page. Changes you’ve made won’t be saved.

Search and View Options

Search Data Source

If you have a lot of data sources and it’s challenging to find one you need, use the Search box. The search is carried out by the data source name.

Search Field

• The Search fields box - This feature allows you to quickly find, and then add to your export issue filters you need.

View Option

• View Options - This setting allows you to adjust what field parameters will be shown. You can select what option to display: Show IDs or Show Types. The Show Names option is a default. All options can be selected at once.

Additional Features

All these settings are applied to already existing data sources.

Actions Section

(1) Copy link - This button copies the data source URL to the clipboard.

(2) Preview ERD - This button allows you to view the Entity Relationship Diagram for a data source.

(3) Share - This button allows you to share the data source with other users. Administrators have access to all data sources by default.

(4) Edit - This button allows you to make changes to the data source.

(5) Clear cache - This button allows you to remove temporary files from storage area.

(6) Delete - This button allows you to remove the data source.

Cache Management new

Now you can clear the data source cache by selecting the Clear cache button.

What does it mean?

A cache is a special storage area that holds frequently used data to make access faster.

Why do I need to clear the cache?

Over time, cached data can become outdated or corrupted, leading to export performance issues. Clearing the cache helps improve export speed and ensures that only updated content is used. If you experience slow data export, try clearing the cache of the corresponding data source.

Does clearing the cache delete my data?

No, clearing cache doesn’t delete any of your data. It only removes temporary files that are stored to speed up export process.

If I don’t clear the cache, what happens?

The cache is stored for 20 minutes, and then updates automatically with a new export. So, if you have updated the data source, and want to see the resent updates immediately, you need to clear the cache.

Tables Available for Export

At the moment, the output of the following monday.com tables is being logged:

• Items

• Subitems

• Activity logs

• Users

• Teams

• Boards

• Folders

• Groups

• Workspaces

• Tags

• Updates

Supported Data Types

There are different data types supported by Power BI Connector for monday.com. Data types marked with are exported as a separate table.